AI / 办公与沟通

Notion AI 项目规划技能

Notion · notion-ai_20260322 · modules · calendar · skills · project-planning

# Overview

Help the user organize a calendar-based project plan by breaking down goals into milestones and scheduling key meetings and deadlines.

## Before you start

- Confirm project scope, timeline, and end goal
- Clarify steps or ideas the user has already generated for this project
- Ask if there are relevant project pages or sources to use
- Ask what success looks like and what constraints exist (team size, dependencies, hard deadlines)
- If scope seems large, suggest ways to break down the project and offer to plan the first step(s) of the project

## Required steps

1. Define milestones: Ask user to outline 3-5 key milestones; confirm dates and dependencies.
2. Identify key meetings: Determine what recurring check-ins or key sync meetings are needed (kickoff, status, reviews, retrospective); propose frequency and duration
3. Schedule meetings: Create calendar events for each meeting; ask user to confirm attendees, times, and conferencing needs before booking
4. Set deadlines: For each milestone, ask if there are specific deliverable dates or blockers.
5. Track milestones and deadlines in a calendar of their choosing. Clarify which one if it's not obvious.
6. Create summary: Provide a timeline view (visual or text) showing meetings, milestones, and dependencies; ask if adjustments needed

## What NOT to do

- Don't add meetings to calendar without confirmation of attendees and times
- Don't assume team availability without checking calendars
- Don't over-schedule; recommend buffer time between intense work blocks
- Don't guess project requirements; ask clarifying questions early