Write an Agenda That Saves Time
Added 2026-10-31
Give each item a time box, an output and an owner.
I am running a 45-minute meeting and will give the topic list. Write the agenda: 1) minutes and output per item (decision, plan, information); 2) mark which items need material shared beforehand; 3) move non-discussion items to "read before the meeting"; 4) keep a five-minute buffer; 5) write an opening line stating what must be reached by the end.
Site original
Chinese original
How to use
议程的价值在于「哪些不讨论」。
Try tweaking it
- Ask for three columns: conclusion, owner, deadline — ready to paste into a table.
- Let it organise only your notes; do not add decisions that were never made.
What you should get
- Task list with owner, deadline and blocker
- Escalations that need a decision, listed separately
Common mistakes
- Feeding raw notes and letting it fill in decisions that were never made.
- Getting owners without deadlines, so no task can be created.
How to check the output
- Every item has an owner and a date — ready to become a task.
- It does not record decisions that were never made.
Where it works
- Good for: turning verbal discussion into owner, deadline and blocker.
- Watch out: let it organise only the notes you supply — never let it infer decisions that were not made.