Turn a Meeting into an Email
Added 2026-11-04
Write the email that could replace the meeting, then decide whether to meet.
I have a weekly meeting that might be replaceable by email (content below). Do: 1) judge whether it truly needs synchronous discussion — decisions, conflict, creativity; 2) write an email that could replace it: context, conclusion, open items, deadline; 3) list the topics that really do need a meeting; 4) propose a compromise: email plus a 15-minute Q&A; 5) say what the biggest risk of cancelling would be. Do not cancel every meeting.
Site original
Chinese original
How to use
判断会该不该开，最有效的问题是：邮件里能不能写清结论。
Try tweaking it
- Ask for three columns: conclusion, owner, deadline — ready to paste into a table.
- Let it organise only your notes; do not add decisions that were never made.
What you should get
- Task list with owner, deadline and blocker
- Escalations that need a decision, listed separately
Common mistakes
- Feeding raw notes and letting it fill in decisions that were never made.
- Getting owners without deadlines, so no task can be created.
How to check the output
- Every item has an owner and a date — ready to become a task.
- It does not record decisions that were never made.
Where it works
- Good for: turning verbal discussion into owner, deadline and blocker.
- Watch out: let it organise only the notes you supply — never let it infer decisions that were not made.